Advance Documents

Download this file Business at the 2017 AVP World Gathering.pdf

BUSINESS AT THE 2017 AVP WORLD GATHERING

Introduction
Alternatives to Violence Project International, Inc. (AVP International) is an umbrella organisation for autonomous AVP groups around the world. Its purpose is to develop and offer resources and support to local AVP groups and facilitators, building the global AVP community to spread the reach of our AVP workshops. The AVP International organisation has certain obligations to itself, to its bylaws, and to the AVP International community.

The AVP International organisation is built on a committee structure. Each committee works on activities and projects that are of importance to AVP facilitators, AVP workshops, and the AVP International community and organisation. The clerks or coordinators of each committee come together, along with officers and other roles, to form a board of trustees known as the Coordinating Committee. The Coordinating Committee is responsible for the AVP International organisation and for day-to-day decision making. The Coordinating Committee is held accountable to the body currently known as the World Gathering (in a corporation this would be the Stockholders’ Meeting).

The World Gathering, in terms of a decision making body, is made up of the people present at the business meetings during the gathering and is charged with reaching consensus to approve, accept or confirm items of business brought to the body by the Coordinating Committee. These are items of business that the Coordinating Committee feels are of sufficient importance that they require decision by the larger body of the World Gathering. Also, the AVP International bylaws reserve various decisions to the World Gathering body.

Coordinating Committee brings to the 2017 AVP World Gathering 5 items of business, which are outlined following and described in detail in accompanying documents.

These 5 items of business will be addressed over three sessions at the World Gathering:
Plenary III Monday 4:45-6:15pm – introduce the items of business
Plenary V Tuesday 4:45-6:15pm – opportunity to discuss the items of business in an open forum
Plenary X Friday 4:45-6:15pm – the body will be asked to make decisions on business

Additionally, members of the Coordinating Committee will be available to receive questions, comments and suggestions before and during the World Gathering. These people will be identified in the accompanying documents and also at the World Gathering.

Item 1A
Structure of the AVP International organisation and Coordinating Committee
The World Gathering will be asked to confirm the committees that make up the structure of AVP International and the proposed structure of the Coordinating Committee.
Although the AVP International bylaws allow the Coordinating Committee to create and dissolve committees between world gatherings, this item is being brought to the World Gathering body for confirmation to better inform and involve our community in the AVP International organisation.

Proposed structure of the AVP International organisation and its standing committees:

Coordinating Committee
Education Committee
Finance Committee
Fundraising Committee
Gatherings Committee
Nominations Committee
Organisational Affairs Committee
Public Relations Committee
Technology Committee
 

For more details on this item, see Business Item 1A – AVP International Organisational Structure or download a pdf copy here

Item 1B
Structure of Coordinating Committee (Board of Trustees)
The World Gathering will be asked to confirm the proposed structure of the Coordinating Committee (or Board of Trustees).
Although the AVP International bylaws allow the Coordinating Committee to modify its structure from time to time, this item is being brought to the World Gathering body for confirmation to better inform our community of the decision making body of the AVP International organisation.

Proposed structure for the Coordinating Committee:
President + Vice President
2 Co-Secretaries
2 Co-Treasurers
Clerks or Co-Clerks of each standing committee named in the organisational structure
Member from each currently recognised AVP region
2 General Members, one serving in an internship capacity to learn about the organisation and the other serving a general role to assist with projects (ongoing and arising) and bringing experience to the discussions at Coordinating Committee.

The current job descriptions for these positions can be found at http://avp.international/who-we-are/ Job Descriptions

For more details on this item, see Business Item 1B – Structure of Coordinating Committee or download a pdf copy here

Item 2
Nominations
The World Gathering will be asked to approve the list of candidates presented.

(in development)

Item 3
In-Person World Gatherings
The World Gathering will be asked to approve that in-person world gatherings be held every 4 to 6 years as possible, which means that the next world gathering may be held between 2021 and 2023.

For more details on this item, see Business Item 3 – World Gatherings or download a pdf copy here

Item 4
Annual Meeting of AVP International
The World Gathering will be asked to approve that AVP International hold an annual meeting to address the business of the AVP International organisation reserved to the World Gathering and other items as determined by the Coordinating Committee.
The World Gathering is both an event and a decision making body. The AVP International bylaws reserve some decisions to the World Gathering, including changes in bylaws, approvals of officer nominations and the dissolution of the organisation. Also, terms of service in the AVP International organisation are set according to the in-person world gathering event. By moving the decision making away from the World Gathering, there is greater flexibility in setting the dates for the in-person world gatherings.

Approval of this business item would require minor modifications of the AVP International bylaws.

For more details on this item, see Business Item 4 – Annual Meeting of AVP International or download a pdf copy here

Item 4A
If Item 4 (Annual Meeting of AVP International) is approved, the World Gathering will be asked to approve modifications of the AVP International bylaws.
See AVP International Bylaws 2017 to review the modifications proposed or download the proposed amended documents: AVP International Bylaws 2017 (clean) and AVP International Bylaws 2017 (marked)

Item 5
AVP Core Values
The World Gathering will be asked on which of the Core Values we can find agreement.

The AVP Core Values can be found at http://avp.international/the-avp-program/ Core Values.

For more details on this item, see Business Item 5 – AVP Core Values or download a pdf copy here

Following are the most recent country reports received by AVP International. Unless otherwise noted, these reports are for 2016 and 2017. To submit a country report, please use the form provided here or use the online form